By Monica Friel
Have you ever been motivated to organize your desk/office space and gotten lost in the details? Have you made a plan to get organized and found yourself wasting time trying to figure out how to print the perfect, color-coded file labels? Too often we find ourselves having good intentions to get organized, but wasting time focused on the wrong things. Here are some solutions to keep you on task when organizing:
Watch the clock. Look at the amount of time you can carve out for the sole purpose of organization and stick to it. Don’t let organizing get in the way of other work that needs to get done.
Tackle the tough stuff. It’s easy to organize where you like to. When you’re motivated to work, begin with the area that’s troublesome and stick with it, but don’t venture into other areas until you meet your initial goal.
Don’t create more chaos. Don’t pull everything out of a supply closet if you don’t have the time to put it all back. Keep everything in the space, eliminate what you can then sort and organize.
Piles of paper= unfinished tasks. Don’t try to finish all of the details of every task while organizing. You will find many things that can send you in different directions, don’t let them derail you.
Don’t focus on the details right away. The files don’t need to be labeled, color-coded and perfected. Creating temporary files is a great way to get started. You can slap a sticky note on the file folder and move on.
Organize only where you need it. When you decide to organize a particular area, don’t wander into other places. Get through what you need to organize and get back to work.
Don’t Over-file. Do you have files for every category possible? Make chronological files for January thru December each year and file all bills and related receipts quickly and efficiently.
Don’t file alphabetically. File according to use. If you use a particular file frequently, keep it close so you can access it quickly.
Remember, organization isn’t about perfection, its about productivity and finding what you need quickly. Remember these tips to keep organization where it belongs, as a process that leads to better productivity, not a task that consumes your whole day!
Thanks Monica for more great tips! If you liked this article, give it a cheer and/or like it on Facebook.